Correct a registered operation
For a registered operation you can edit its date, the comments and the notary details, with "Edit" on its record. What defines it, such as the parties, the shares and the numbering, can't be edited. If the mistake is in the last operation, "Undo operation" undoes it and you register it again; if not, it's corrected with another operation.
The key point. The register of registered shares is the history of who held which shares and since when. What accompanies an operation can be edited; what says who holds which shares can't. If that's wrong, either the last operation is undone and registered again, or it's corrected going forward with another one.
What you can edit#
Open the operation from the Operations list. At the top of its record, click "Edit". "Update details" opens, where you can change:
- The "Date".
- The "Comments".
- The notary details: the name, the protocol number and the town.
- The "Deed Date".
Click "Update operation" to save. The deed can also be added later: uploading the document doesn't change what the operation did.
Be careful with the date. The date orders the history. If you change it, the operation may end up before or after others, and each operation starts from what the previous one left. Check afterwards that the position of the shareholders affected is still correct.
Undo the last operation#
A registered operation isn't deleted. What you can do is undo the last one registered: in the "Add Operation" menu, choose "Undo operation". If that operation can't be undone, Sttok tells you with "The last operation cannot be undone".
Only the last one is undone because each operation starts from what the previous one left. If in March Carlos bought 5,000 shares and in June sold 2,000 of them, the June sale only makes sense because the March purchase exists. Removing the March purchase would leave the June sale selling shares Carlos never had.
Correct going forward#
When the wrong operation already has others after it, or when you want a record of the mistake to remain, it's corrected with another operation:
| If you got wrong… | It's corrected with… |
|---|---|
| The buyer or the number of shares in a sale and purchase | A transfer operation that returns the shares to whoever they belong to |
| The numbering of some shares | A renumbering |
| The class of some shares | A reclassification |
| A capital increase with too many shares | A share capital reduction for the difference |
Write in the "Comments" of the new operation what it corrects and why. That way, whoever reads the history in a few years' time understands both.
Frequently asked questions#
Why can't I edit the shares or the parties of an operation?
Because that's what the operation did in the register of registered shares. Changing it by hand would move shares without leaving a trace and could throw off everything that came after. If it's the last one, undo it and register it correctly; if not, correct it with another one.
Undo or correct with another operation?
If you've just made a mistake and it's the last operation, undo it and register it correctly. If there are already later operations, or the register of registered shares has already been shown to someone, correct it with another operation: that way the history tells what happened.
The row's "···" does nothing. Where is "Edit"?
On the operation's record, at the top. Click the operation in the list to open it. The "···" on the record only has "Download details".
If I correct with another operation, are both shown on the shareholder's record?
Yes. Both appear in their Transactions tab, each with its date. What they hold today is already correct.
Related
- Register an operation: what each type asks for Every operation is registered from "Add Operation", on the Operations screen. The first step is almost the same for all types: the date, the document, the comments and the notary details. What changes is the second, because each type does something different to the share capital: create or cancel shares, change their owner, distribute money, reorganize them or exchange them for shares in another company.
- The register of registered shares Sttok's register of registered shares is the complete record of who holds shares in the company, of which class and in what percentage. It is not edited: it builds itself from the recorded operations, and it can be read in several views, from the summary by class to the history of each operation.
- Split, renumbering and reclassification These are the three operations that reorganize the share capital without anyone buying or selling: the split changes the number of shares by setting a new nominal value, the renumbering changes their numbers and the reclassification moves them to another class. They're registered from "Add Operation", and in all three you choose in the second step whether Sttok does it automatically or you specify it.
- Register a share transfer (sale and purchase) A sale and purchase is registered from "Add Operation" › "Sale and Purchase". In the first step you enter the date and the deed details; in the second, each movement: who sells, who buys, the class, how many shares, their numbering and the price. Each movement is saved to the list and at the end you click "Save Operation". With "Sale and Purchase AI", Sttok reads the deed and proposes the details to you.