What Sttok is and how it is organized
Sttok keeps a company's capital register and governance in one place: shareholders and the register of registered shares, operations, general meetings, the management body, signatures, documents and incentive plans. Each person enters with a role, and that role decides what they see and what they can do.
The essentials. In Sttok you enter a company. Inside is everything that company records: who owns what, what has happened to its shares and how it is governed. What you see depends on your role in it: someone who manages the company doesn't see the same as a shareholder or a beneficiary of a plan.
What it is for#
A company has to keep many things up to date that are usually spread across spreadsheets, folders and emails: the register of registered shares, the deeds of each operation, the notices of general meetings, the minutes, the positions and the powers of attorney. Sttok brings them together in a single register, so that a figure always comes from the same place and each document sits next to the event it belongs to.
It is used mainly by lawyers, secretaries of the board of directors and whoever runs the company day to day. And also by shareholders, directors and beneficiaries, to check what is theirs and respond when the company asks them to.
The sections#
The side menu brings together the sections of the company you are in. At the very top is the company selector, with its name and your role in it. Below it, these groups:
| In the menu | What you find |
|---|---|
| Dashboard | The company's home page, with two views: "Standard View" and "Legal View". |
| Shareholders | The list of shareholders, the shareholder register, the register of share certificates, each shareholder's profile, the categories, the share classes, the creditors and the representatives. |
| Portfolio | The investee companies, the holding companies, the group diagram and the group board. |
| Governance | The management body, its meetings, the committees, the attorneys-in-fact and the auditor. |
| Meetings | Prepare the general meeting, send the notice of meeting, collect proxies and votes, and record the minutes. |
| Transactions | The recorded operations: incorporation, capital increases, share transfers, inheritances, splits, dividends. |
| Share market | A secondary market within the company: if the administrators turn it on, shareholders post offers to buy or sell among themselves, only among themselves, for example for an acquisition or a pre-emptive sale. |
| Incentive market | The sale and purchase of plan units between beneficiaries. |
| Incentive Plans | The summary, the plans, the beneficiaries and their profiles, and the employees. |
| Operations Simulator | Simulations of operations on today's share capital, without recording anything. |
| Signatures | The documents sent for signature and the status of each signer. |
| Documents | The company's repository: deeds, minutes and certificates. |
| Communications | The history of the emails the company sends to its shareholders, directors and beneficiaries, and the sender. |
| Settings | The company's details, its value, the users, the customization and the features. |
Not every company has every section: each one turns on the ones it uses in Settings › Features.
At the bottom of the menu are the "AI Agent", which you can ask about the company, and "How Sttok works", a welcome guide you can open again whenever you like.
The sections depend on what the company has and on your role. A company with a sole director has no meetings of the board of directors, and one without incentive plans doesn't need them.
The roles#
The same person can have several roles in a company, for example managing it and being a shareholder at the same time. And they can have different roles in different companies.
| Role | What they see and do |
|---|---|
| Administrator | Runs the company: records operations, convenes general meetings, manages the management body and the documents, and decides who else gets in. |
| Shareholder | Sees their position: how many shares they have, what part of the share capital they represent and their operations. Responds to notices of meeting: attends, appoints a proxy or votes. |
| Director | Sees the meetings of the board of directors they take part in, their documents and their minutes. |
| Incentive manager | Runs the incentive plans: the pool, the grants, the invitation letters and the liquidity windows. |
| Beneficiary | Sees their units in a plan, which ones are already theirs, how much they are worth and, if there is an open window, how many they can sell. |
Only those who manage the company see all of it. The other roles see what concerns them and cannot change the register.
How a change is recorded#
In Sttok you don't edit individual figures: you record events. If someone buys shares, you record the share transfer, with its deed, and the register of registered shares, the list of shareholders and each person's position update automatically. That way, every screen says the same thing and you can always tell where each number comes from. We explain this in Correct a registered operation.
Frequently asked questions#
Can I run several companies with the same account?
Yes. With a single account you enter every company in which you have a role, and you move from one to another without logging out. We explain how in move between your companies.
I am a shareholder. Can other shareholders see my position?
No. Each shareholder sees what is theirs. Only those who manage the company see everyone's position.
Does Sttok replace the official register of registered shares?
Sttok keeps the register of registered shares up to date from the recorded operations, and you can consult it and export it to Excel or PDF. If the company has to have it legalized, that obligation still belongs to the company.
Related
- Add a company To add a company to Sttok, upload its deed of incorporation and click "Read with AI": Sttok fills in the details of the company and its founding shareholders, you check them against the document and create it. Then you record the operations that came after.
- Invite other people and give them a role You invite the people who will run the company with you from Settings, in the "Users" tab, with "Add users" and a "Full" or "Limited" access level. Shareholders, directors and beneficiaries are not invited as administrators: their role comes from the register itself.
- Move between your companies With a single account you can enter every company in which you have a role. To go from one to another, use the company selector at the top of the side menu, or go back to the home page, where your companies are listed, and choose another.
- The register of registered shares Sttok's register of registered shares is the complete record of who holds shares in the company, of which class and in what percentage. It is not edited: it builds itself from the recorded operations, and it can be read in several views, from the summary by class to the history of each operation.